Outlook 2010/2013: Change default reminder for all-day appointments

In Outlook 2013, the default reminder time for all-day appointments is 0.5 days, in Outlook 2010 even 16 hours. This is sometimes "somewhat" unfavorable for appointments on Monday.

Unfortunately, there is no direct setting option to adjust the default setting, but it also works quite well with a small macro:

Public WithEvents olAppointmentItems As Outlook.Items

Private Sub Application_Startup()
Set olAppointmentItems = ThisOutlookSession.Session.GetDefaultFolder(olFolderCalendar).Items
End Sub

Private Sub olAppointmentItems_ItemAdd(ByVal Item As Object)

Dim appointment As AppointmentItem
Set appointment = Item

If appointment.AllDayEvent = True Then
appointment.ReminderMinutesBeforeStart = 120 ’60 Minuten * 2
appointment.save
End If
End Sub

 

To activate the macro, the "Developer tools" ribbon must first be displayed in the Outlook options

As soon as the ribbon has been activated, the "Visual Basic" item can be found under the developer tools

The above macro can now be inserted under "ThisOutlookSession" (don't forget to save)

The security level must now be lowered under "Macro security" (or the macro must be signed)

After restarting Outlook, the macro is active. If a new all-day appointment is now created, the reminder time is set to 2 hours after the appointment is saved. The value can be set in the line

appointment.ReminderMinutesBeforeStart = 120 ’60 Minuten * 2

customize.

I have 2 calendars in my Outlook, so I have extended the macro a little to change the reminder for both calendars:

The macro then looks like this, for example:

Public WithEvents olAppointmentItems As Outlook.Items
Public WithEvents olAppointmentItems2 As Outlook.Items

Private Sub Application_Startup()
Set olAppointmentItems = ThisOutlookSession.Session.GetDefaultFolder(olFolderCalendar).Items
Set olAppointmentItems2 = ThisOutlookSession.Session.GetDefaultFolder(olFolderCalendar).Folders(„Privat“).Items
End Sub

Private Sub olAppointmentItems_ItemAdd(ByVal Item As Object)

Dim appointment As AppointmentItem
Set appointment = Item

If appointment.AllDayEvent = True Then
appointment.ReminderMinutesBeforeStart = 120 ’60 Minuten * 2
appointment.save
End If
End Sub

Private Sub olAppointmentItems2_ItemAdd(ByVal Item As Object)

Dim appointment As AppointmentItem
Set appointment = Item

If appointment.AllDayEvent = True Then
appointment.ReminderMinutesBeforeStart = 120 ’60 Minuten * 2
appointment.save
End If
End Sub

The name of the calendar is entered in the line

Set olAppointmentItems2 = ThisOutlookSession.Session.GetDefaultFolder(olFolderCalendar).Folders(„Privat“).Items

is specified. Incidentally, you can also create an appointment without a standard reminder in Outlook 2013 by clicking on the empty field in front of the time:

But without any memory at all? I am very forgetful...